A board of directors is a great method to ensure that your company is effectively managed and decisions are made in a fair, open manner. To be effective, the board needs to include all members in the process and present at every meeting. Poor meeting attendance causes a loss of productivity and can lead to a decline of effective leadership. Here are a few suggestions to help you improve your board of directors meetings.
Plan ahead: Make sure that the board members are provided with pertinent documents such as financial statements, and other background information in advance of the meeting to ensure they are prepared to take part with thoughtful questions. Sending the information early also gives board members time to review their schedules and confirm they’re free to attend.
Start your meeting on time. Call the meeting to call it to order and confirm quorum. This will demonstrate to the board that they respect everyone’s time.
Create a clear process for making decisions: Having a clear decision-making procedure keeps the discussion on track and helps avoid distractions that could derail the meeting.
Encourage active participation: Creating an environment that is comfortable for all members sharing their views and experiences isn’t easy. The chairperson has a crucial responsibility in this regard, as they can encourage participation by inviting input from all parties and facilitating balanced and constructive discussions. They can also establish ground rules for the discussion in order to promote concise remarks and equal airtime for all participants.
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